150+ Useful Email Phrases That Will Make Your Life Easier

Save you time when writing business emails with the PDF you can download. ... Could you please clarify what you would like us to do about. Home Programs Technology Enterprise About Resources Blog Podcast Webinars E-books YourContactDetails Backtobloghome 150+UsefulEmailPhrasesThatWillMakeYourLifeEasier ByPaolaPascualonDec26,20189:04:34AM Writingbusinessemails,andjuststayingontopofyourinboxisnotalwayseasy,buthavingsomeusefulphraseslikethesecansaveyoualotoftime.Makeyouremailsmorevariedandrichwiththeseover150phrases.ThischeatsheetisincludedintheguideHowtowriteprofessionalemailsinEnglish,togetherwithpsychology-backed tipsandstrategiestogetmoreresponsestoyouremails, templatestosavetime,and examplestoavoidmiscommunicationatwork.Downloaditanduseitanytimeyouneeditorpracticewithateacher. Asfortheusefulemailphrases,we'vedividedthemintothreecategories:openinglinestostartyouremail,bodylinestoconveythemessage,andclosinglinestofinishoff.  #1OpeningLines 1.aBeingsocial 1.bReasonoftheemail 1.cReplying 1.dApologizing #2BodyLines 2.aAttachmentsandinformation 2.bRequestsandinquiries 2.cAskingforclarifications 2.dSharinginformation 2.eGettingandgivingapproval 3.fScheduling 3.gGivingbadnews #3ClosingLines 3.aWhensomethingisexpected 3.bOfferinghelporinformation 3.cApologizing 3.dClosinggreetings   Beforewestart,here'saquicktemplateyoucanuseforyourprofessionalemails: #1OpeningLines Ifyouarelookingforideasforyouremailopening,hereyouhavedifferenttypesofopeningsentences. 1.aBeingsocial Byaddingtheseatthebeginningofyouremailsyouwillsoundmorefriendlyandsocial. Ihopeyouhadagoodweekend. Ihopeyouhadagreattrip. Hopeyouhadanicebreak. Ihopeyouarewell. Ihopealliswell. Hopeyou'reenjoyingyourholiday. Ihopethisemailfindsyouwell. Ihopeyouenjoyedtheevent. I'mgladwehadachancetochatattheconvention. ItwasgreattoseeyouonThursday. Itwasapleasuretomeetyouyesterday. Ifyouwanttokeepimprovingyourbusinesswritingandcreateemailsthatwork,Talaeracanhelpyou!Youandyourteamcanlearnwithonlinetrainingtailoredtoyourspecificneeds,throughspecializedone-on-onesessions,groupcourses,orfreewebinars.  1.bReasonoftheemail Tellthemwhyyou'rewritingthisemail. Iamwritingtoyouaboutourlastmeeting/yourpresentationyesterday/ournextevent. Iamwritingtoyouwithregardsto/regarding/concerning/inconnectionwith... Iamwritingtoask/enquire/letyouknow/confirm/check/inviteyouto/toupdateyouon/askforafavor... Iamwritingyoutofollowupon... Iamcontactingyoutoinform... Iamreachingoutbecause... Thisisjustaquicknoteto... Thisisjustaquickreminder... Iwantedtoletyouknowthat... MightItakeamomentofyourtimeto...(veryformal) It's[YourName]from[YourCompany]. Thisemailisjusttoletyouknowthat... 1.cReplying Ijustgotyourrequestfor... Ijustreadyouremailabout... Aswediscussed,Iwouldliketosendyou... Thankyouforyouremailabout... Thanksforyouremailthismorning/yesterday/onWednesday/lastmonth... Thanksforyourfeedbackon/yourinvitation/yoursuggestion Thanksforsending/askingabout/attending Thanksforyourquickreply. Thanksforgettingbacktomesoquickly. Thankyouforreachingout(tome). 1.dApologizing Sorryformylatereply. Sorrythatittookmesolongtogetbacktoyou. Iapologizeforthelateresponse. Sorryit’sbeensolongsincemylastemail. Iwassorrytohearabout... Pleaseacceptourapologiesforanyinconveniencecaused. #2BodyLines 2.aAttachmentsandinformation I’veattached… Pleasefind[file]attached. I'menclosing [file]. Pleaseseetheinformationbelowformoredetailsabout... Thepartsinbold/inred/inbluearemycomments/arethechangeswemade. Here'sthedocumentthatyouaskedfor, I’veattached [file] foryourreview. I'msendingyou [file] asapdffile. Theattachedfilecontains... Couldyoupleasesigntheattachedformandsenditbacktousby[date]? Here’sthe [document] wediscussed. [file] isattached. Pleasetakealookattheattachedfile. Takealookatthe[file]I'veattachedtothisemail. I'veattached [file]. Moreinformationisavailableatwww.talaera.com. Pleasenotethat... 1.bRequestsandinquiries Couldyouplease...? Couldyoupossiblytellme...? Canyoupleasefilloutthisform? I'dreallyappreciateitifyoucould... I'dbeverygratefulifyoucould... Itwouldbeveryhelpfulifyoucouldsendus/me... Iwaswonderingifyoucould/ifyouwouldbeableto... Ifpossible,I'dliketoknow(more)about... Pleasefindmytwomainquestionsbelow. 2.cAskingforclarifications Ididn't/don'tfullyunderstand[something].Couldyoupleaseexplainthatagain? Ididn'tquitegetyourpointabout [something].Couldyoubemorespecific? Couldyourepeatwhatyousaidabout...? Couldyougiveussomemoredetailson...? Ifyoucouldpleaseshedsomelightonthistopic,Iwouldreallyappreciateit. Couldyoupleaseclarify [something]? Couldyoupleaseclarifywhenyouwouldlikeustofinishthis? Whenexactlyareyouexpectingtohavethisfeature? Herearethedetailson... Couldyoupleaseclarifywhatyouwouldlikeustodoabout...? IfIunderstoodyoucorrectly,youwouldlikemeto... Whatexactlydoyoumeanby [something]? Couldyouexplainwhatyoumeanby [something]? Inotherwords,wouldyoulikeusto... 2.dSharinginformation Usethesehelpfulphraseswhenneedtogiveor receive someinformation(orwhenyoualreadydid). Thankyouforlettingmeknow. Thankyoufortheheadsup. Thankyouforthenotice. Pleasenote... Quickreminder... Justaquick/friendlyreminderthat... Thankyouforsharing. I'dliketoinformyouthat... Justaquickheadsup- Thanksforkeepingmeintheloop. Pleasekeepmeinformed/posted/updated/intheloop. 2.eGettingandgivingapproval PleaseletmeknowifthisisOKwithyou. Whatareyourthoughts(onthis)? Whatdoyouthink? Pleaseletmeknowwhatyouthink. Wejustneedthethumbsup/thegreenlight.(=we'rewaitingforapproval) You(totally)havethegreenlight! Heapprovedofit,soyoucangoaheadwiththeproject. 2.fScheduling I'dliketoscheduleameetingon[day]ifyouareavailable/freethen. Iamavailableon[day],ifthat'sconvenientforyou. Wouldyoubeavailableon [day]?Ifso,I'llsendyouaninviteshortly. Canyoumakeiton[day]?Ifso,I'llbookaccordingly. I'mafraidIcan'tmakeiton [day]. Howabout...? (Dueto...)I'mafraidweneedtoreschedule/delay/postpone/putback/cancel/calloff/move/rearrangeourmeeting. Wearesorrytoinformyouthattheinterview/meetingscheduledfor[day]willhavetoberescheduled. 2.gGivingbadnews Unfortunately,... Unfortunately,wecannot/weareunableto... I'mafraiditwillnotbepossibleto... Unfortunately,Ihavetotellyouthat... I'mafraidthatwecan't... Weregrettoinformyouthat... Iregrettoinformyouthat(dueto...)... Aftercarefulconsideration,wehavedecided(not)to... Dueto[reason],itwon'tbepossibleto... It'sagainstcompanypolicyto... Itriedmybest,but... Despitemybestefforts,... Ican'tseehow... I'msorrybutit'soutofmyhands. I'mafraidIwon'tbeableto... I'msorrytotellyouthat... #3ClosingLines 3.aWhensomethingisexpected Doyouneedareply?Areyouaskingforafavororyouaremeetingsoon?Thesesentencesareperfectforthosemoments! Lookingforwardtohearingfromyousoon. Ilookforwardtohearingfromyousoon. Pleaseletmeknowifthisworks/ifyouareavailable/ifthatsoundsgood/ifyoucan/ifyoucanhelp/ifyouneedtoreschedule... Ilookforwardtoseeing/meetingyou. SeeyouonThursday/nextweek. Thanks. Thankyouinadvance. Thankyouforeverything. Cheers. Anyfeedbackyoucangivemeonthiswouldbegreatly/highly/muchappreciated. Ifyoucouldhaveitreadybytomorrow/theendofnextweek,Iwouldreallyappreciateit. Iwouldappreciateyourhelpinthismatter. 3.bOfferinghelporinformation Ihopeyoufindthishelpful. Ihopeit'sclearernow. Ihopethatanswersallyourquestions. Ifwecanbeofanyfurtherassistance,pleaseletusknow. Letmeknowifyouneedanyhelp. Forfurtherdetails... Ifyouhaveany(more)questions(about)... Inthemeantime,ifyouneedanymoreinformation, Ifyouneedmoreinformation/moreinfo/furtherinformation, Iknowthat'salottotakein,soletmeknowifanythingI'vesaiddoesn'tmakesense. ...pleasedonothesitatetocontactme. ...pleasefeelfreetocontactme/togetintouch. ...pleaseletmeknow. ...dropmeanemail/dropmealine. 3.cApologizing(again!) Thankyouforyourunderstanding/foryourpatience. Thanksagainforyourunderstanding/foryourpatience. Onceagain,pleaseacceptourapologiesforanyinconveniencecaused/fortheinconveniencecaused/forthedelay/forthemisunderstanding. Ihopethisisokaywithyou. Ireallyhopewecanfindasolutionsoon. Ihopeyoucanunderstand. SorryIcouldn'tbeofmorehelp. 3.dFriendlywaystosay'bye' Bestregards, Allthebest, Bestwishes, Cheers,(*commonintheUKandAustralia,informalinothercountries) Haveagreatweekend! Haveawonderfulday! LookingformorewaystoimproveyourbusinessEnglish? TakeyourprofessionalEnglishcommunicationskillstothenextlevelwithTalaera.ReadmoreaboutourEnglishprogramsorrequestmoreinformation,foryouorforyourteams.     Foranyadditionalinformationorquestions,[email protected]. 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